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Privacy Policy

1. What Information We Collect

We may collect personal and sensitive information that is reasonably necessary to provide safe, high-quality support services. This may include:

 

Personal Information

  • Full name

  • Date of birth

  • Address

  • Phone number

  • Email address

  • Emergency contact details

Sensitive Information (where required)

  • NDIS participant number

  • Support needs and goals

  • Health or disability information

  • Behavior support information (where applicable)

  • Risk assessments and care notes

Website Information

When you visit our website, we may collect:

  • IP address

  • Browser type

  • Pages visited

  • Contact form details (if submitted)

2. How We Collect Information

We collect information through:

  • Direct contact (phone, email, in person)

  • Intake forms and service agreements

  • Referrals from Support Coordinators, Plan Managers, or families (with consent)

  • Website contact forms

  • Meetings, assessments, and service delivery

We only collect information that is necessary to deliver appropriate supports.

3. Why We Collect Your Information

Your information is collected to:

  • Provide personalised and safe support services

  • Communicate with participants, families, and coordinators

  • Manage bookings, rostering, and service delivery

  • Maintain accurate records and reports

  • Meet NDIS obligations and quality standards

  • Ensure participant safety and wellbeing

  • Respond to enquiries and referrals

We do not use your information for marketing without your consent.

4. How We Store and Protect Information

KindSteps Support Services takes reasonable steps to protect personal information from misuse, loss, unauthorised access, or disclosure.

We protect information by:

  • Secure digital storage (password-protected systems)

  • Limiting access to authorised persons only

  • Storing physical documents in locked environments

  • Regularly reviewing privacy and data protection practices

5. Sharing Your Information

We only share personal information when:

  • You have given consent

  • It is required to deliver services (e.g. with Support Coordinators, Plan Managers, allied health professionals)

  • It is required by law

  • There is a serious and immediate risk to health or safety

We do not sell or trade personal information.

6. NDIS-Related Information

For NDIS participants, information may be shared with:

  • Support Coordinators

  • Plan Managers

  • NDIA (where required)

  • Allied health professionals (with consent)

All information is shared strictly on a need-to-know basis and in line with NDIS requirements.

7. Accessing and Correcting Your Information

You have the right to:

  • Request access to your personal information

  • Request corrections if information is inaccurate or out of date

Requests can be made in writing via email or phone. We will respond within a reasonable timeframe.

8. Website Cookies

Our website may use cookies or similar technologies to improve user experience and website performance. Cookies do not identify individuals personally.

You can adjust your browser settings to disable cookies if you prefer.

9. Privacy Complaints

If you believe your privacy has been breached, you can contact us directly. We take all complaints seriously and aim to resolve them promptly and respectfully.

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).

10. Changes to This Policy

This Privacy Policy may be updated from time to time to reflect changes in legislation or service delivery. The most current version will always be available on our website.

11. Contact Us

For any questions or concerns about privacy, please contact:

KindSteps Support Services
📞 Phone: +61 414423189
📧 Email: admin@kindstepssupport.com.au
🌐 Website: www.kindstepssupport.com.au

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